How a Major School District Transformed Check Printing with AssurePay Check

Insurance Case Study (1080 x 1080 px) (2)

Industry

Education

Challenge

When the previous accounts payable and payroll check printing software reached end of life, the financial team at a large independent school district in the southern United States faced a significant challenge.

Results

After thorough research, the district decided to implement TROY’s AssurePay Check software to handle both their accounts payable and payroll check printing needs.

Key Product

AssurePay Check

"We had a system that was not only limiting our productivity but also putting us at risk. Every time we plugged in that dongle, we worried about losing access entirely if it got lost or damaged."

District Finance Director

Client School District

About the Customer

For over 70 years, one of the largest and most respected independent school districts in Texas has been dedicated to providing quality education through top-tier schools, specialized magnet programs, and state-of-the-art technology. Serving nearly 60,000 students across 70 campuses, the district’s mission is to inspire academic excellence and equip students with the technical skills needed for future success.

The Challenge

When the school district’s accounts payable and payroll check printing software reached its end of life, the finance department faced multiple challenges. The reliance on a physical USB dongle for access was a major operational bottleneck. Additionally, the software’s lack of ongoing support left the team vulnerable to security risks and technical failures.

The team needed a new solution that could eliminate the USB dongle, provide better accessibility, and ensure long-term software support. “We had been operating with outdated technology for too long, and it was affecting the entire department’s ability to perform efficiently,” added the payroll manager. “We needed something that was built for today’s needs, not the past.”

The Solution

After an extensive evaluation process, the school district selected TROY’s AssurePay Check software to replace their outdated check printing solution. The decision was driven by the need for a more modern, efficient, and secure system that would eliminate the operational bottlenecks caused by the old software. AssurePay Check offered the flexibility of remote access without requiring a physical USB dongle, providing immediate relief from the logistical challenges the team had been facing.

The finance department needed a solution that could streamline their workflow, provide secure check processing for both accounts payable and payroll, and offer the kind of ongoing support and updates necessary to avoid future end-of-life scenarios. AssurePay Check checked all those boxes and more

✅ USB Dongle-Free Access: One of the primary reasons for selecting AssurePay Check was its ability to eliminate the need for a USB dongle. This offered the team more flexibility, allowing them to access the system from multiple workstations and even remotely if needed.

✅ Long-Term Support & High Availability: Unlike the previous system, AssurePay Check came with ongoing support, regular updates, and ensured high availability. This gave the team confidence that they would be using a secure and reliable system well into the future.

✅ Ease of Transition: AssurePay Check’s implementation process was smooth, with the TROY team providing dedicated support to help the district transition seamlessly. The software was integrated without any major downtime, allowing the finance team to quickly adapt to the new system.

“We wanted a solution that would not just solve the problem of today but also ensure we wouldn't face another software crisis down the road. AssurePay Check gave us that confidence."

The Results

The implementation of AssurePay Check significantly improved the school district’s financial operations. The removal of the USB dongle allowed the finance team to work more flexibly and efficiently, accessing the system from any location without the previous constraints. This newfound flexibility helped streamline workflows and foster better collaboration across departments.

Additionally, the enhanced security features provided by AssurePay Check gave the team confidence in the protection of sensitive financial data, ensuring all transactions were secure and compliant with industry regulations.

With ongoing support and regular software updates, the district no longer worried about the risks of using outdated technology or facing unexpected downtime. The transition to AssurePay Check was smooth, with minimal disruptions, and the finance department quickly adapted to the new system. As a result, team morale improved, and the department now operates with increased efficiency, security, and confidence in their financial processes.