Vital Records Printing

Pressure to improve security around vital records has increased since Congress enacted the Intelligence Reform Act of 2004 which requires minimum security features and controls to officially recognized identity documents like birth certificates. Additionally, the REAL ID Act of 2005, which focuses on creating uniform issuance and authentication procedures for driver licenses, has also impacted birth certificates by requiring states to verify source documents in the driver license issuance process. The main purpose of the birth certificate is to register and maintain a record of a birth. An original record is stored securely in a central office within each state and authenticated copies are issued to relatives or other authorized individuals for personal use when requested. Many offices use laser printers to simplify the printing of birth certificates and other vital records creating an on demand solution.  However, there are multiple document security risks when using a standard laser printer. 

Off the shelf laser printers have open paper trays leaving certificate paper at risk in open office environments, they will also print multiple copies of documents by simply enabling printer jam recovery mode. Further, most models do not offer print audit reporting capability or PIN number protection for print jobs. The standard laser toner which is commonly used can be altered through a variety of fraud techniques such as washing so that fraudulent information can be reprinted on and authentic document. The paper itself can also increase risk if there is not enough layers of security features to allow for accurate authentication and fraud prevention. TROY offers a line of security laser printers and specialty toner combined with  advancements in security forms paper providing cost-effective solutions that addresses these risks.